skip to Main Content

Fleet Management Services

Fleet Management is the process that allows managing all fleet and asset information. This provides space for companies to reduce costs, improve efficiency and ensure compliance across an entire fleet operation.

Fleet Management includes a variety of functions such as accident management, monitoring and diagnosis, driver management, speed management, fuel management, video surveillance, health, and safety management.

It is a function that allows companies that depend on transportation to eliminate or minimize the risks associated with an investment in vehicles, improve efficiency, productivity and reduce their overall transportation and personnel costs, providing compliance with 100 % of government legislation (duty of care) and many more.


1. Cloud Based Fleet Management

Access anywhere at any time

A single fleet management system that incorporates income & expenses detailing daily profit and losses per vehicle.  Driver’s performance and efficiency can be monitored without the use of complicated spreadsheets.

Having all the information at hand to make informed decisions when quoting, replacing vehicles, or planning to expand your fleet.

Cost Reporting

  • Consumption cost per distance travelled.
  • Fuel price per liter fixed.
  • Variable and Adhoc expenses.
  • Cost reporting with graphical charts.


  • License and servicing reporting reminders.
  • Fuel efficiency.
  • Income per KM.
  • Truck specific tyre cost reporting.


  • Income
  • Expenses
  • Profit
  • Consumption
  • Driver target

Additional features include:  capturing of fuel entries, TFN integration, record keeping of services, repairs, and warranties, reminders for vehicle and driver’s license renewals as well as service bookings.

2. Mobile Digital Video Recorder

For safety & Peace of Mind

The standard MDVR solution consists of a dash camera, external power supply unit, conductors, and fixing hardware set. Transmission of data through a GSM connection. Driver behaviour can assist fleet owners with real-time data for the exact moment of the incident, knowing the reasons for harsh braking or other dangerous behaviour in their fleet. This will greatly assist in stolen vehicle recovery.

In the case of public transport, it is merely a protective measurement for the driver against crime and provides information in cases where accidents have taken place.

Pairing the right solution with your needs. This is determined on a case-by-case evaluation. Various options are available for different scenarios.

Mobile Digital Video Recorders range from 4 channels up to 16 channels and with a standard GPS location antenna. This function allows location accuracy at the time of an incident when reviewing the footage.

MDVRs also have a range of recording capacities. From SD cards, HDD, and SSD drive systems.

Mobile Digital Video Recorders have optional extras such as 3G real-time location and viewing. This allows you to view live footage of your vehicle as well as its location. Many other features are included as optional when considering add-ons, such as; a variety of cameras, DSM, ADAS, door sensor, people counter, and other components, ensuring safety and peace of mind.

Dashcams are becoming more common in day-to-day vehicles. For drivers, Dash Cams can provide a list of benefits, and even make it safer to navigate the roads.

When accidents happen, the driver at fault may attempt to deflect the blame away from themselves and pin it on the innocent driver. Footage will provide you with video evidence and reassurance of the step-by-step cause of the incident.

Dashcams create a strong sense of accountability for the vehicle. Unsafe driving techniques will now be accounted for with the relevant evidence as backup.

Parked vehicles can now be monitored. Motion detection can be enabled to record attempted break-ins, vandalism, or hit and run incidents. Peace of mind when leaving your vehicle unattended.

3. Fuel Monitoring

Know your numbers

With technology and management systems improving, so does the need for constant administrative control, especially when dealing with large fleets.  Systems can accommodate multiple fuel tanks simultaneously.

The average light motor vehicle uses approximately 10 litres per 100 km.  Heavy goods vehicles can use up to 50 litres per 100 km (2 km to the litre).

Shifts of up to 10 hours are not rare.  This could easily mean fuel usage of 400 litres per day.  The usage would translate to a conservative estimate of R120 000+ per month resulting in an annual investment of R1.2 million.

Financial LOSSES

  • A 1% loss on an HGV could mean a loss of R12 000 a year.
  • Losses can be much greater considering the factors and risk the industry faces today.
  • Underestimating the fuel used for delivery, can have significant cost implications.
  • This may result in underquoting and repeated losses.


We have recorded incidents of:

  • Driver is given a fixed amount of cash to add fuel, e.g. R200.
  • Asks attendant for a R200 slip which is easy to obtain as there are many R200 transactions.
  • Driver tells attendant to add R150 fuel, bring R40 change and keep R10.
  • Losses on a light motor vehicle doing 100 km/day can add up to R8110 per year.


  • The slip will indicate the actual fuel dispensed.
  • Does it all go in your tank?
  • It may be syphoned out later.
  • Is a drainage system used?


Works in conjunction with FMS Software

Provides fuel information on your logbook

Notifications via SMS of potential fuel theft

Map indication of where fuel was added or removed

Provides a daily graph of fuel for the day


A Fuel Tank Level Sensor (TLS) is fitted to the tank and our device is fitted to the vehicle/bowser. TLS connects to the backend system which in turn provides the user with fuel information provided by the system.


The fuel measuring system used for bowsers is marginally different from regular vehicle fuel monitoring as it has specific parts needed, such as a (from left to right) fuel monitor, fuel monitor, flow meter, valve, and a tag ID


The Remote Monitoring system is designed to be a highly accurate fuel measuring system that updates to an online server continuously. Customers can monitor theft, fills, and low fuel levels. The online system provides various reports to show fuel usage over days, weeks, or even months.

Fuel monitoring is used on both vehicles as well as fuel bowsers with the components for vehicle fuel monitoring being much the same as the vehicle tracking but with the addition of the fuel probes and the harness.

4. Vehicle Tracking Solutions


A vehicle tracking system incorporates the use of automatic vehicle locations in individual vehicles with software that compiles these fleet data for a full picture of vehicle locations.

Vehicle tracking is critical for any fleet owner or manager. Vehicle tracking allows you to always identify the position of your vehicles and serves as a hub of important information that can aid in the recovery of stolen vehicles, vehicle stops, and departures, time management, and a host of other important information.

The standard system is rigged with GPS and 3G connectors that both feed into the core of the tracking system. A sim card slot results in the continuous upload of information to the server, which is accessible on most devices that have an internet connection.

The data is also stored locally on your computer which allows for easy access when not connected to the internet or if internet connections are slow.

Vehicle tracking systems are frequently used by fleet operators for fleet management duties such as fleet tracking, routing, dispatching, on-board information, and security.

Several types of vehicle-tracking devices exist. Generally, they are categorised as “passive” and “active”. “Passive” devices store GPS location, speed, route, and sometimes a trigger event such as key on/off, door open/closed. Once the vehicle returns to a predetermined point, the device is removed, and the data is downloaded to a computer for evaluation. Passive systems include auto download types that transfer data via wireless download. “Active” devices also collect the same information but usually transmit the data in near-real-time via cellular or satellite networks to a computer or data centre for evaluation.



Software that’s designed to do it all for you, with an easy-to-use button interface, accessing all the features, is now just a click away. All the trip information can be viewed as a list of events on a spreadsheet

Format a series of graphs representing speed and acceleration or as a route on a map. Any report can be generated, either using the custom reporting function or by exporting the data to an Excel spreadsheet. Endless ability to add vehicle details, calculate fuel costs, and log business mileage. The system will produce a full electronic logbook usable for SARS tax claim purposes. Tracking driver activity and much more are all features of the easy-to-use software.


All vehicle information is uploaded to the system, including make, model, usual driver, starting odometer reading, and starting hours. By adding the service interval, you can track the mileage and know when the vehicle is due for a service without even going near it. Perfect for those who remotely monitor and manage their vehicles. The vehicle license expiry date can be logged so the system automatically alerts you before the license expires. Adding a photo of the vehicle allows administrative staff to compare fines to actual vehicle appearance.


Temperature monitoring provides live displays of the temperature in cold chain applications, through low-cost and accurate methods. The software will display the temperature of the load for the entire day, ensuring the maximum allowable temperature is never exceeded. The device’s temperature is also constantly visible.


It is key to your operational safety, efficiency, and service to know where your vehicles are at all times. While other systems only represent the last known position, we will constantly confirm how old the data is, making you 100% sure that you are viewing real-time positions. During live tracking, one can view multiple vehicles and be notified of them leaving or entering predefined zones via an on-screen alert or email.


You will be able to identify who drove which vehicle and when by using the reliable Dallas Tag i-button. The current driver will be shown during the live tracking. It is also possible to identify who was driving in the event of a speeding fine through historic reporting. This is a requirement for AARTO procedures.



In comparison to most competitor web-based systems, ours is different, making it a unique system. Trip data is stored on your local PC of all vehicles, so slow, frustrating internet browsing is a thing of the past. Only a brief connection to the internet is required to download the position information to your local PC. From here, all trip processing, route building, and vehicle data are stored for your immediate access. Viewing of data and compiling of reports can be concluded completely offline. Not only will you save time and frustration, but you will also save 90% of your data costs.


The hardware is the heart of the tracking system installed in your vehicle. There is no use buying a luxurious, expensive vehicle and then risking damage to it by installing a cheap low quality electronic product that will be connected to your vehicle’s wiring. A team of engineers has designed the strongest, most reliable, quality product for you to trust in the product safety and reliability. Our devices are locally manufactured at a fully ISO9001:2000 approved electronic manufacturing facility and use a solid audit trail from start to finish. All devices are actively tested, to ensure a working product is always shipped.


Enclosed in a rugged aluminium case, ensuring several advantages. Not only does it give a protected efficient appearance, but the shielding characters of the metal creates a “faraday” cage around the modem, cushioning it from RF signals which might disturb or jam the communication. The black powder-coated finish is durable and makes the device easier to hide in a vehicle.

Back To Top